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RULES GOVERNING JOB PLACEMENTS & INTERNSHIPS

A.  PLACEMENTS

The Office of Career Counselling and Placements (OCCaP) will be the nodal agency for coordinating all placement related activities.  For the purpose of this document, OCCaP or Placement Committee is defined as the committee of Professors in charge of OCCaP . The Indian Institute of Science is referred to as Tata Institute or IISc.

All students who expect to graduate from the Institute by the end of the academic year 2016-17 and are seeking employment may register for campus placements.  Registrations for placements will be done during the month of August on the online portal maintained by OCCaP. Ph.D. and MTech (Research) students can register by submitting a certificate in the prescribed format available on the website, indicating that they will submit their thesis before 31st July 2017.

Campus placement is a facility provided for all students of IISc. Registration is not compulsory for all. Students not interested in placements or internships are requested not to register for placements. However, registration is compulsory for students interested in placements through OCCaP.   Students having 4 or more course backlogs are advised not to register for placements. Such students are advised to improve their performance and register after the August-December semester examinations.

Students enrolled in the Master’s program who have acquired their degrees and were not placed in the earlier year (academic year 2015-2016) will not be allowed to re-register. However since placements for research students were not generally addressed in earlier years, those who have graduated with a PhD degree during 2015-16 academic year, and still do not have a permanent job will be allowed to register for placements in the year 2016-2017.  This relaxation will not be continued in subsequent years.

Students who have lost their job for genuine reasons will be allowed to re-register on a case by case basis. This decision is solely the prerogative of OCCaP.  Only full time students of the Institute are eligible to register for placements. Individuals employed as Research Assistants, Project Assistants, part-time students are not eligible to register.

All placement activities on campus will take place only via the OCCaP. Students are strongly encouraged to register with the OCCaP website and provide information about the companies that they wish to be considered for placement.  The following rules will be enforced during the 2016-17 placement season.

PRE PLACEMENT

  1. Each registered student will be given a unique account enabling access to the placement website. Students will be able to upload their Curriculum Vitae (CV), access placement notices, company and other placement related announcements via this website.
  2. Students are advised to read the announcements made, go through the company website and apply only if they are genuinely interested.
  3. Students are required to use the template provided by OCCaP for uploading their CV and follow guidelines. All standard data in a CV will be filled in from official records.
  4. The details of the CV have to be genuine and any student found violating this rule will be debarred from taking further part in the placement process.
  5. Students must strictly adhere to the deadlines while applying for companies. DEADLINES WILL NOT BE EXTENDED UNDER ANY CIRCUMSTANCES.
  6. Students are permitted to deregister from a company’s recruitment process before the deadline for deregistration, which will be mentioned clearly on the placement website.
  7. Notices of the Pre-Placement Talk (PPT) will be published on the placement website in advance. Students should occupy the venue 15 minutes before the scheduled start of the PPT. While OCCaP will endeavor to send mobile and email alerts, the committee will not take responsibility of non-receipt of the same. It is incumbent upon the student to regularly check the placement website for updates.
  8. PPTs and written tests will be held sometime in the month of October/November prior to the start of placement interviews.
  9. Students interested in a particular company, must attend its PPT without fail. If they fail to do so, they will be disallowed for that company and will be treated as absenteeism (see below).
  10. Students should seek all clarifications such as break-up of the salary offered, job profile, place of work, bond details with the company representatives during the PPT.
  11. If a student is unable to attend the placement process after applying for a company because of an emergency, she/he must inform OCCaP at least 24 hours in advance.
  12. Students cannot voluntarily decide to drop out of the placement process of a particular company, after registering and sitting through its PPT. The only exception to this rule is a job profile mismatch, the decision for which rests solely with OCCaP .
  13. Students and companies will be required to disclose to OCCaP any pre-placement offers that have been made.
  14. Students who have been made pre-placement offers will be required to inform OCCaP of their decision by October 31, 2016 or the deadline set by the company, whichever is earlier.
  15. Students who have accepted pre-placement offers cannot participate in the placement process.
  16. Any student found violating pre-placement rules will be debarred from the placement process. If a student fails to notify of a pre-placement offer and gets an offer via the institute’s placement process, then the violation will be notified to both the companies that have made offers.

INDUSTRY INTERACTION DAY(S) AND PPT

OCCaP plans to invite potential employers for an event tentatively called Industry Interaction Days, one to be held on October 3, 2016 and another sometime in February 2017.  Graduating Phd students will present their work in several parallel poster presentation sessions.  Visits to key facilities/labs will also be facilitated so that industry can explore collaborations with research groups at IISc.

  1. For the Masters students all rules, mentioned above for PPT will be applicable for this event.
  2. Students will not be allowed to carry electronic or hard copies of their resume when they meet potential employers during this event. Instead they should provide a link to their resume uploaded at the OCCaP website.
  3. Registration with OCCaP is required to participate in any form, during this event. Only research students will be allowed to seek internships during this event in October 2016.   All eligible students will be allowed to contact potential recruiters during the February 2017 event.

PLACEMENT POLICY FOR STUDENTS IN COURSE (UG and Masters) and MTech (Research) PROGRAMS

  1. CS and related branches will henceforth be designated as CS. A company that does not exclusively hire students from the CS branch will be called non-CS company.
  2. All recruiters will be provided a band of dates to choose from for their visit to IISc for placement tests and interviews. Written tests for most companies will be held in October. Only in some special cases will tests and interviews be allowed on the same date.
  3. More than one company may be invited on the same date.
  4. Students can register for a Dream-job option.
  5. Around ten companies designated as Slot-A companies primarily based on salary package (CTC > 25 Lakhs pa).  The remaining companies will be grouped into Slots B and C.
  6. Interviews for Slot-A companies will be held on October 21-22. Tests and other interactions with these companies will be completed before October 21. Results will be announced on October 22 and all conflicts will be cleared within a day. Each company will get up to six hours on these days, in one of the slots 7am – 2pm, 2pm – 9 pm and 10 pm – 5 pm. Allotment of slots will be based on students shortlisted and preference of the companies. Students who receive a confirmed offer from a Slot-A company will be out of the placement process.
  7. The interview process for Slot B will start on November 7 and continue till November 18, 2016; Companies will get up to six hours per day during November 7 – 10, in one of the slots 7am – 2pm, 2pm – 9 pm and 10 pm – 5 pm. From November 11 – 18, some companies will be allowed to conduct tests from 7-10 am. Interviews will start from 10 am on-wards. Allotment of slots will be based on students shortlisted and preference of the companies. Results will be announced each day and conflicts cleared overnight.
  8. Companies in Slot-C will hold interviews during November 24-26. Tests for these companies will be completed before November 23. Companies will get up to six hours per day during November 7 – 10, in one of the slots 7am – 2pm, 2pm – 5 pm and 5 pm – 10 pm. Allotment of slots will be based on students shortlisted and preference of the companies. Results will be announced only on November 26.
  9. Interviews in Slot-D will be held after December 11. Companies that could not be accommodated in Slots A, B, or C will be invited at this time.  Results will be announced on each day. Tests may be held on the same day.
  10. Wait listing Policy: Students receiving multiple offers will be allowed to choose one of the company from which they have received an offer. All such students will then be out of the placement process. Vacant slots will be filled by wait-listed students adopting the same procedure as above. Students who have a confirmed offer will nevertheless be allowed to appear for their dream job interview provided they are declared eligible for the same.
  11. It is the responsibility of the student to check announcements/notices/updated information/shortlisted names etc. in the notice boards and placement website. Students are expected to be in time as per the announcements.
  12. Please note that companies will be grouped into the above slots based on criterion such as salary package offered, departments a company wishes to hire from, reputation, nature of the job, past hiring record, number of students interested etc. The decision of OCCaP will be final in this regard.

PLACEMENT POLICY FOR STUDENTS IN THE PhD PROGRAM

  1. After the October 3 industry interaction day (IISconnect), students will be asked to specify their job profiles and upload their CV.
  2. These will then be made available to potential recruiters.
  3. Interviews will be facilitated either by OCCaP or recruiters can choose to invite the candidate to their facility. Video conferencing facility may also be made available by OCCaP on a first-come-first-served basis, subject to availability.

DISCIPLINE

  1. A student who applies and gets shortlisted is bound to go through the entire selection process unless rejected midway by the company. Any student who withdraws deliberately in the midst of a selection process will be considered as a case of absenteeism (see below).
  2. Late comers for Test/GD/Interviews may be disallowed from appearing for the selection process unless previously intimated to OCCaP. Non-intimation will count as absenteeism (see below).
  3. Absenteeism:A student not attending the PPT, test, interview, GD and any other criterion required by a company after registering and without prior intimation will be deemed as absent. Absenteeism carries a fine of INR 1500 for the first offence and debarment from placements for the entire session for a second offence. All definitions of absenteeism given above are also governed by the same rules. The final decision on such matters rests solely with OCCaP.
  4. Students should maintain discipline and decorum in every action they take during the placement process. Any student found violating any rules of general ethic and etiquette as deemed by the company or OCCaP, or defaming the Institute will be debarred from the placement process or stipulated to pay a fine of INR 1500, depending on the gravity of the situation and past record of the candidate, as deemed by OCCaP.
  5. Students found cheating or misbehaving during the selection process (PPT/Test/GD/Interview) will be debarred from the placement process.
  6. Students are expected to follow the dress code stipulated by OCCaP. Students must be formally dressed whenever they participate in any sort of interaction with a company. Formal clothes for men include formal shirt and trousers, and leather shoes. Formal clothes for women include either a pair of Salwar-Kameez (no binge) or formal shirt and trousers. Ties and other formal accessories are optional. Accessories deemed unsuitable by OCCaP, such as sunglasses, are strictly prohibited. OCCaP reserves the right to restrict or prohibit the use of any accessory that it finds improper. Students, both women and men, are advised to have a business suit available in case a company stipulates that students attend the process suited up. Women are advised to have a saree available as well. Tee shirts, jeans, casual shirts, caps and other informal wear are strictly prohibited. Students found violating the dress code will be disallowed from attending the process and treated as absent, as regulated by the rule above.
  7. Students must carry their Institute Identity cards or OCCaP registration cards at all times during the placement process. Impersonation will lead to debarment from placement, and further action may be pursued at the Institute level.

POST PLACEMENT

  1. Announcement on the notice board or website or filing in OCCaP will be considered to be a firm offer. Offers received from companies must be collected within the deadlines. The responsibility of going through the offer letter and taking actions therein such as submission of documents lies entirely with the student. In case offers are received directly by the student from the company, the same must be intimated to the OCCaP Committee.
  2. Companies will be required to make an offer by 9 pm on the date of the interview.
  3. Students who have received one or more offers will be de-registered from the placement process.
  4. Students receiving more than one offer will have to inform by 6 am of the following day the offer that they wish to accept. Failure to notify by the deadline will result in the offers being withdrawn and offered to the next candidate on the waitlist.
  5. OCCaP assumes that every selected student will pass the medical test. If there is a rejection at this stage, the student’s registration will be renewed and the student becomes eligible again to seek placement through this office in the same placement session. The student cannot re-register in a later year.
  6. In case the student decides not to join the company, they should inform the company in writing with reasons at least two months before the date of joining, or 30th June 2017, whichever is earlier. They are also required to submit a copy of that letter to OCCaP .

IMPORTANT

OCCaP Committee reserves the right to change any or all of the above rules and is the sole authority in taking decisions pertaining to placements from the Institute. Any grievances must be brought up to the notice of OCCaP Committee for resolution.

 

B. INTERNSHIPS

DURATION

The maximum duration of these visits will be limited to three months.  Extended internships (beyond three months) are allowed only in cases where explicit Memorandum of Understanding (MoU) exists between the organization and the Institute to facilitate such visit.  In such cases, the total duration that a student is away from campus will be governed by such MoUs.

  • UG students will be allowed to take up internships only during the summer terms.
  • ME/MTech/MDes/Mgmt may use only the summer months (May-July) between their first and second years for internships.  Research students will be eligible to take up internship positions any time of the year, after they complete the RTP requirements.
  • In all cases, a visit of only up to three months will be allowed.  Only PhD students may be allowed to take up internships for a second term of three months.

INSTITUTE/MHRD STIPEND or FELLOWSHIPS 

  • The duration of internship will be considered as a leave of absence, and the student will not be paid any stipend/fellowship from the Institute during this period.  Further, stipend will not be extended beyond the period the student is normally eligible.   Students taking up internships in Government organizations that do not offer any form of remuneration may request for a special permission to receive the Institute stipend on completion of the visit.

ADDITIONAL RULES 

  • Students participating at OCCaP events to facilitate Industry internsips must produce a letter from the supervisor/chairman that (s)he will be allowed to take up an internship if offered during a specified window.
  • Students proceeding on internships are expected to appropriately honor intellectual properties (IP) owned by the host organization as well as Indian Institute of Science and prevent IP pilferage in either direction. The student must get permission from the Deans before proceeding on Internships.  The request letter must contain the details of the offer, and must be forwarded by the guide/supervisor and the chairman of the department
  • The student proceeding on internship may be allowed to retain his/her room in the Institute hostels, if already provided.
  • Student proceeding on internships are expected to have attend training and orientation programs organized by OCCaP.
  • On completion of the visit, students are required to submit a formal report electronically on their internship work, through their industry and Institute advisors to OCCaP.
  • Students must inform the OCCaP regarding any pre-placement offers made as soon as such an offer is made. Decision on acceptance of such an offer must be made before the October 31, 2017 or the company deadline whichever is earlier.